Huge Promotions Ltd – diary
16-08-2005
Diary of
The all inclusive fashion and lifestyle PR and events agency.
Week 17: Event management overview and tips
Huge Promotions are currently organizing several events, for our clients and also regional events.
We are organising two events for our new client, Entropy Restaurant. The first is a press event aiming at inviting and appealing to the media, and the second is a corporate event providing networking for local businesses as well as show casing the restaurants versatile space available for hire and the wonderful food
Huge Promotions are here to help you with PR, events, design and styling, so whatever your requirements we are here to help.
Huge Promotions are also currently organising an award ceremony, due to take place in
With our expertise in events, we are going to share with you some useful tips to make your event a success…
It’s all about the timing!
The first rule within event management is making sure that you have enough time for all details to be designed and cross examined. No matter how large or small the project seems, problems or difficulties always arise throughout the preparation, so giving yourself enough time within your plans is essential.
Be prepared!
As any keen scout will know, being prepared is vital. Event organising is no different, being prepared for any eventuality is crucial to the smooth running of the event. Having the right people or information at hand when you need it, is a skill that is important in event organising so that if someone or something lets you down – you always have a plan B.
Objective and concepts
Designing a successful event from the beginning means understanding what the objective is. Getting a clear understanding from the client or in-house and making sure that the end result meets the requirement, is very important. Concepts can be simple or complex depending on what is needed. Try to investigate two options at the beginning of the planning stage so that the client can choose what is best for the objective of the event.
Little black book
Keeping your own personal book of contacts that could be valuable to you for an event is really important. If you meet someone in passing who work within the industry or someone who is recommended then always ask them for a business card as you never know when you might need it.
Timeline
When the concept of the event is signed off, a timeline must be designed so that you, as the manager can see exactly what need is, who is responsible and when it will be completed. After you are happy with this, then issue a copy out to all parties. Two weeks before the actual event, design a timeline for the actual proceedings of the event. Taking into account all areas of activity and issue this is out on the evening.
Practice makes perfect!
On the day, schedule into your time a walk through of the actual event so that you can see if there are any problems, so that they happen then and not during the event.
Evaluation is key
Try to evaluate the whole process – good and bad! Look at which areas was a success and which needs to improve for the next time. If an event is being implemented for a client, an evaluation should be a time when you can review how the evnt went for both parties.
Half enjoyment, half stress
For an event to be implemented successfully, the events manager should be able to enjoy the actual event because every eventuality should have been covered but also a feeling of ‘controlled’ stress as the event has your personal name on it and you should always want to do well for you client/business.
For further information, please do not hesitate to call us.
We’re happy to help, if you have any queries – simply drop us a line and we’re all ears.
We would enjoy telling you how we can get the press talking about you too!
About us:
Huge Promotions Ltd
LCB Depot
LE1 1RE
T: 0116 253 3418
Inspiring and funky, ‘Huge’ offers original expertise in four main areas:
- Public Relations,
- Event Coordination,
- Branding and Design
- Fashion Styling.
Each area has its own designated team of experts to assist with your queries, based under one roof for a uniform but innovative approach to your complete publicity needs.
These areas pull together to create the all inclusive consultancy that is
· As you get all these services under one roof, you save time and money.
· The skilled diversity of Huge Promotions enables them to organise and manage an array of services from: fashion shows, press attention, copy writing, photography shoots and more.
· Huge has ‘creative team’ of in-house stylists, project and event coordinators, photographers, models and designers for your convenience.
· We can provide all personnel for a cost effective package.
· Media relations and contacts are one of the areas that we specialise in.
· We offer flexible terms and services to suit your individual aims and budget, and are all ears on listening to your ideas – offering solutions to turn them into a reality.
· We listen, we create and we deliver.
Visit our website at: www.hugepromotions.co.uk, you will see that we do things differently.
